Become more successful by hiring a Virtual Assistant
Featured blog post image about creative virtual assistant

Become more successful by hiring a Virtual Assistant

You wake up in the morning, ready to start your day with a nice cup of tea or coffee. You open the window and can smell the sweet flowers in the spring air, sunshine peering through your curtains and the wind whispers softly through the trees. Suddenly, a sound breaks the silence! You look at your phone and see that your inbox is already full. You sigh and put the phone on the table next to you when you see the to-do-list lying there in anticipation. In the last week that list has grown from 5 things to 20, and you have no idea where to even start or how to find the time to do all of those things, answer all your emails AND find time for yourself. Total panic, right?!

Don't panic! There's good news:

As an experienced Administrative assistant and business woman I know how stressful, paralyzing and time consuming these tasks can be. I also know that there are far more important things in life to be worrying about than spending time looking for the correct documents (or filing them properly), or answering emails, or do research for a blog post, or upload content to social media. Your need to be focusing on doing your job, your purpose, as well as finding time for yourself in a busy schedule. The good news here is that there are actually people out there who specializes in all these things that one can contract to do all of it and help you become more successful – and these people are called Virtual Assistants (VA for short)! Let me tell you a bit more about these amazing people:

the new superhero virtual assistant, photo of woman holding a smartphone to the camera

What is a Virtual Assistant?

For years I’ve been searching for an outlet where I can hone my skills and help others with photography and administrative work, while working from anywhere. Being a Virtual Assistant is a fairly new thing in Sweden (while it’s been a established way of working in other parts of the world for YEARS), but I’m determined to make it a thing here too (and I’m confident it will now because of Covid-19). This is what a VA is:

A Virtual Assistant is a self-employed worker, usually remotely (meaning that he or she can be located anywhere in the world while working digitally), who helps clients with various tasks. Keep reading to find out exactly it is what we do!

What does a Virtual Assistant do?

Being a Virtual Assistant varies a LOT. Some are Social Media Managers, others only work with administrative tasks (inbox management, calendar management, meetings, data entry etc), while others are creative VA’s and work with Pinterest, research, blog writing, image editing etc. I’m both a Creative and Administrative VA.

But wait, there’s more:

The perks of hiring a self-employed VA

The most awesome thing about Virtual Assistants is that you don’t need to worry about finding office space for us, because we usually have a designated work space at home. We provide our own computers, and since we’re self-employed you don’t need to worry about paid sick days, holidays and other usually hidden costs – we take care of all of that ourselves! It’s pretty awesome. And now, let me tell you more about how this can help you free up time:

creative virtual assistant sitting on sofa with laptop working remotely
This is me working from my sofa! (And that's my boyfriend studying in the background)

In what way can a Virtual Assistant help you become more successful?

Since different VA’s specializes in different things you can create more space in your schedule by outsourcing some of your tasks to one or several different VA’s. If you, for example, want a blog for your business but don’t have time to update it regularly you can contract a Virtual Assistant to help you with the research, writing and publishing. If you also need help with email management and someone to book your meetings for you, a Virtual Assistant can help you with that too. This may help free up some time – 10-40 hours per month – for you to focus on your purpose and so, become more successful. Neat, right?!

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How to know if you need a VA

Do you feel the need to free up some time in your busy schedule, but you’re not sure what tasks you could & should outsource? Take a look at the list below with some of the most common tasks a VA does to help you get started:

  • Inbox management: how much time do you spend on your inbox everyday?
  • Workflow: are there any areas of your business that needs developing or that aren’t working at all?
  • Work/personal life balance: how do you spend most of your days? Do you often find yourself working non-stop all throughout the day?
  • Social Media management: do you spend too much time (or can’t find the time at all) updating your social media, interacting with others etc?
  • Meetings & calendar management: do you spend most of your days trying to organize your calendar and book/re-book/postpone meetings?
  • Research & writing: does your company need a blog, but you don’t have the time to do research and write?
  • Content: do you need more engaging content on your website and/or social media?
  • SEO: do you need someone to search engine optimize your website for you?
become more successful by hiring a virtual assistant

Where and how to find the right VA for you who can help you become more successful

If you looked the list and thought “yeah, I could use some help with that”, a VA could be the perfect thing for you! But how and where do you even begin looking for one? I’ve made a list for you here to help you get started:

  1. The first thing you need to do is pinpoint what areas of your business you need help with (use the checklist above to help you get started) – when you’ve found a VA that might be a perfect match for you (s)he can help you pinpiont it better.
  2. Second, use your network to find out if any of your contacts have worked with a VA that they can recommend! I would use social media like LinkedIn or Facebook-groups that specializes in Administrative management and/or Virtual Assistant solutions. Here’s a great start:
  3. Google can also be a useful tool in your search for a VA.
  4. When you’ve found a VA that you’re interested in, take some time to read about their services and drop them a amessage explaining what you need help with. If they’re unavailable or can’t help you with a aspecific task they will help you find someone who can.

Are you ready to free up some time in your busy schedule and become more successful? Sure you are, and I’m here to help you! Click the link below to set up a Consultation meeting with me (remotely via Skype or Zoom), and please don’t hesitate to get in touch if you have any questions!

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